Description
AdventHealth Corporate
All the benefits and perks you need for you and your family:
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Schedule: Full-time
Shift : Monday-Friday
Job Location : Altamonte Springs, FL
The role you’ll contribute:
The Executive Assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The Executive Assistant enhances executive’s effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.
The value you’ll bring to the team:
EXECUTIVE SUPPORT
Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
Maintains and updates Outlook with current information
APPOINTMENT SCHEDULING
Schedules and maintains executive’s calendars
Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment
Organizes weekly/monthly conference calls for executives
DOCUMENT PREPARATION AND DISTRIBUTION
Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.
Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.
TRAVEL PLANNING
COMMUNICATION
Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
Communicates with staff, leadership, outside callers and visitors.
Clearly represents self and the organization in a professional, courteous manner.
Directs incoming communications according to executive’s schedule and priorities
Deals discretely and appropriately with confidential information concerning AdventHealth
Qualifications
The expertise and experiences you’ll need to succeed:
Minimum qualifications :
Associate's degree or equivalent education and/or equal experience
3 years minimum experience in a secretarial role
Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department
Basic computer navigation skills
Preferred qualifications :
Online expense reimbursement system such as Concur
Demonstrates ability to adapt to new situations and responsibilities
Demonstrates problem solving skills
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
Category: Administrative
Organization: AdventHealth Corporate
Schedule: 1 - Day
Shift: AdventHealth
Req ID: 22024002
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
