Administrative Assistant FT Days AdventHealth Medical Group West Florida at AdventHealth

Date Posted: 6/11/2021

Job Snapshot

  • Job Schedule
  • Location:
    Ocala, FL
  • Date Posted:
  • Job ID:
  • Job Family
    Physician Services
  • Travel
    Yes, 25 % of the Time
  • Shift
    1 - Day

Job Description


Administrative Assistant FT Days AdventHealth Medical Group West Florida

Location Address: Ocala

Top Reasons to Work at AdventHealth Medical Group West Florida

  • First day health insurance
  • Rollover PDO with service year increases in accrual
  • Comprehensive benefits package; including tuition reimbursement and matching 403b plan
  • Company Discount programs
  • Growing Organization 

Work Hours/Shift:

Full Time/Days

You Will Be Responsible For:

  • Provides administrative support to assigned departments including but not limited to: scheduling meetings, receiving calls, taking messages, maintaining email and calendars, meeting and greeting visitors.
  • Performs other duties such as timekeeping, staff email distribution lists, routing, mail distribution, and other office service functions.
  • Other duties as assigned that are administrative in nature.
  • Individuals must possess these knowledge, skills and abilities and be able to explain and to demonstrate that s/he can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
  • Proficient with computer programs with word processing: Email, Word, Excel, PowerPoint.
  • Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors.
  • Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task.
  • Ability to deal with data that is of a sensitive and confidential nature.

What You Will Need:

  • High school graduate or equivalent.
  • 2 or more years with administrative assistant or secretarial experience
  • Associates degree or higher preferred
  • Experience within healthcare setting preferred

Job Summary:

Performs a variety of administrative duties to support the designated department.  Will provide clerical support to the department and leadership staff.  Records and distributes meeting minutes.  Prepares and distributes meeting agendas/materials. Schedules, coordinates and maintains meetings/appointment calendar(s) as needed. Provides support for front office areas/reception.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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