Certified Tumor Registrar at AdventHealth

Date Posted: 9/4/2021

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Job Snapshot

  • Job Schedule
    Full-Time
  • Location:
    Orlando, FL
  • Date Posted:
    9/4/2021
  • Job ID:
    21022685
  • Job Family
    Cancer Institute
  • Shift
    1 - Day

Job Description


Description

YOU MUST SUBMIT RESUME, DEGREES, CERTIFICATIONS AND/OR LICENSES WITH THE APPLICATION

GENERAL SUMMARY:

The Certified Tumor Registrar (CTR) is responsible for improving quality and outcomes for the Cancer Institute across the Central Florida Division by ensuring appropriate clinical documentation is captured to meet national registry guidelines and regulatory requirements. The CTR is responsible for ensuring all clinical elements accurately reflect the care provided by AdventHealth to allow for accurate state, federal, and public reporting. The CTR serves as the Cancer Registry content expert to review patient diagnosis, treatment, and outcomes across the care continuum. Responsible for completing ongoing longitudinal follow-up to meet national regulatory requirements. The CTR is responsible for alerting leadership of potential discrepancies in documentation or care variation. The CTR completes case finding, abstracting and follow-up data entry in compliance with national, state and accreditation standards. Actively participates in continuing education in order to stay abreast of all applicable changes in the cancer industry with regards to coding and compliance.

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:

Serves as the Cancer Registry content expert responsible for identification of potential cancer registry candidates in strict compliance with standards and abstracting rules set by federal, state, and national accrediting body requirements.

  • Responsible for abstracting and clinically coding accurate patient data using appropriate cancer classification and coding systems as well as the most current cancer staging manuals, National Comprehensive Cancer Network (NCCN) guidelines, and other pertinent reference manuals for all cancer patients diagnosed and/or treated by AdventHealth facilities.

  • Accountable for identifying any potential clinical variability or discrepancies of documentation that vary from national guidelines and outcome measures. These instances of trends are escalated to leadership to allow for timely intervention and feedback to front line clinicians.

  • Responsible for using critical thinking and independent judgement when conflicting clinical information is present to determine appropriate categorization of data elements and outcomes. This may include making clinical inferences with autonomy to accurately capture all required metrics

  • Responsible for longitudinal tracking of cancer patients throughout the continuum at required intervals to maintain follow-up and meet regulatory deadlines. (i.e. 30 days, 6 months, 1 year, etc.) Utilizes multiple avenues to obtain follow-up such as phone calls, physician offices, written communication, and other sources.

  • Maintains professional work environment that is conducive to achieving accuracy and productivity goals. Completes independent validation of abstraction prior to registry submission. Ability to manage multiple priorities effectively and meet registry harvest deadlines as required by national and regulatory bodies.

  • Responsible for seeking opportunities to maintain clinical expertise to incorporate latest developments and trends related to the cancer registry and national clinical guidelines. Attends educational, registry, or other conferences and training as appropriate.

  • Participates in Quality Assurance peer review, as a reviewer and reviewee. Timely correction of abstractions based on edits generated, or additional information/reports received to meet national and state registry guidelines.

  • Participates in special projects or initiatives as assigned, to improve the quality and outcomes for patients in the Cancer Institute.

  • Adheres to hospital policy for protecting patient confidentiality per HIPAA guidelines
Qualifications

KNOWLEDGE AND SKILLS REQUIRED:

  • Strong understanding of complex medical conditions and surgical procedures to make clinical judgements on appropriateness of cancer care to measure quality and outcomes                                                                   
  • Ability to make independent decisions when considering a broad range of internal/external clinical variables to adhere to national cancer guidelines
  • Proficient knowledge and use of Microsoft 365 applications
  • Effectively coordinates multiple priorities to meet registry submission deadlines                                   
  • Effective communication skills with ability to communicate with leadership, front line team members, physicians, and patients
  • Ability to make independent decisions when considering a broad range of internal/external clinical variables to adhere to national guidelines
  • Thorough understanding of the Quality Measures as specified by the Commission on Cancer
  • Thorough knowledge on a site by site basis of the evidence based NCCN Guidelines for cancer care                                                             
  • Thorough knowledge of required resource references and utilization as specified in the Florida Cancer Data System (FCDS) Data Acquisition Manual (DAM).

KNOWLEDGE AND SKILLS PREFERRED:

    • Proficiency with electronic medical records, computerized cancer registry databases, word processing software, and windows-based operating system

EDUCATION AND EXPERIENCE REQUIRED:

  • Minimum 1 year working as a Certified Tumor Registrar (CTR) and Associate degree in Healthcare or Health Information Management  OR
  • Minimum of 3 years of cancer registry abstraction experience

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EDUCATION AND EXPERIENCE PREFERRED:

    • Bachelor’s degree in Healthcare or Health Information Management
    • 2 years of abstracting experience in a CoC approved Cancer Program
    • Experience working in a quaternary care hospital system
    • Experience working in a multi-campus healthcare system

LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:

  • Current and valid Certified Tumor Registrar (CTR) certification

SUPERVISORY RESPONSIBILITIES

None

LIVING OUR SERVICE STANDARDS

How we treat those we serve and each other is what sets us apart from other healthcare organizations. We want everyone who walks through our doors to feel loved, cared for, and at ease.  Whether you are clinical or non-clinical, your actions and behaviors can create an environment that either builds trust or causes anxiety and fear. We have made it easy for you to ensure that you are always building trust and providing excellent care by exhibiting our Service Standards. 

All team members will be held accountable for consistently living out our 16 Service Standards and the additional behaviors listed below to ensure that every person, every time has an exceptional experience.

KEEP ME SAFE

I make safety my number one priority.

I protect privacy and confidentiality.

I keep my environment clean.

I follow the dress code and wear my badge correctly.

LOVE ME

I treat others with uncommon compassion.

I nurture whole-person care through CREATION Health.

I treat others with fairness and respect.

I listen and communicate using iCARE. (Introduce, Connect, Anticipate, Reinforce, Extend)

MAKE IT EASY

I help guests to their destination.

I speak highly of others to provide connected care.

I collaborate to create solutions, not excuses.

I innovate and continually seek ways to improve our work.

OWN IT

I am positive and aim to exceed all expectations.

I follow through on commitments.

I use discretion with personal devices.

I recover service and restore trust using ACT. (Acknowledge/Apologize, Correct, Thank)

Team members must conform to all AdventHealth organizational and departmental policies and procedures including but not limited to:

  • Mission
  • Vision
  • Values
  • Code of Conduct as outlined in the “Guidelines for Employees” handbook

Establishes and maintains a history of regular attendance; makes appropriate use of PDO and observes department call-in procedures for absence; establishes and maintains punctual work habits. Exhibits timely arrival and departure and dependable time habits including meal and other breaks.

Attends and participates in mandatory facility-wide and department training/meetings as required (including but not limited to:  ALN, safety training, etc.). Is able to demonstrate and apply knowledge of fire, safety, security, and disaster procedure regulations as presented in orientation, outlined in the safety manual, and as pertains to each work area.

Required to respond to emergency situations (i.e. disasters, hurricanes, etc.) by reporting to department and staying until the crisis is over or your position is covered by incoming personnel. This is a mandatory requirement. Refusal to respond may result in termination.

Contributes to the successful achievement of department-stated goals and objectives and will facilitate staff cohesiveness and communication.

REQUIRED COMPETENCIES

  • Achieves Results: Reflects a drive to achieve and outperform, continuously looking for improvements, and accepts responsibility for actions and results                  
  • Communication: conveying information and ideas clearly and concisely to individuals or groups in an engaging manner that helps them understand and retain the message                                         
  • Collaboration: Working effectively and cooperatively with others; establishing and maintaining good working relationships.
  • Managing Work effectively managing one’s time and resources to ensure that work is completed efficiently
  • Technical / Professional Knowledge and Skills: Having achieved a satisfactory level of technical, functional, and/or professional skill or knowledge in position-related areas; keeping up with current developments and trends in areas of expertise; leveraging expert knowledge to accomplish results.  

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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