Physician Office Coordinator FT Days AdventHealth Medical Group Ocala at AdventHealth

Date Posted: 10/3/2019

Job Snapshot

  • Job Schedule
  • Location:
    Ocala, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
    Physician Services
  • Travel
    Yes, 25 % of the Time
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Medical Group West FL

Job Description

Physician Office Coordinator FT Days AdventHealth Medical Group Ocala
Location Address: Ocala
Top Reasons to Work at AdventHealth Medical Group West Florida

Rollover PDO with service year increases in accrual

Comprehensive benefits package; including tuition reimbursement and matching 403b plan

Patient facing positions receiving company paid initial sets of scrubs

Company Discount programs

Growing Organization 

Work Hours/Shift:
Full Time/Days
You Will Be Responsible For:
  • Operations Management:
  • Serves as a liaison between Practice Administrator and office staff to coordinate successful delivery of care and services, informing Practice Administrator of any pertinent information or areas of concern.
  • Responds to inquiries from staff, patients and physicians concerning general activities, practices and operations and refers complex and/or sensitive inquiries to appropriate person(s).
  • Reviews correspondence, memoranda, and routine reports and communicates and distributes as appropriate to the staff.
  • Ensures practice is open and operating during scheduled business hours. Ensures phones are covered, and transferred as appropriate for off-hours.
  • Ensures adequate clinical and business office supplies are maintained; maintains appropriate inventory while assisting with cost control by seeking the most cost-effective products without forfeiting quality.
  • Submits purchase requests for supplies to Practice Administrator.  Ensures delivery of supplies, and that invoices match what was delivered.  Submits invoices to Practice Administrator for processing. 
  • Helps motivate staff and organizes day-to-day activity of department. 
  • Functions in any role necessary, if qualified to do so, to ensure the successful operation of the office. 
  • Understands and helps assure compliance for regulatory, accreditation and system process. 
  • Financial Management:
  • Assists Practice Administrator in financial management of practice, by reviewing monthly reports, helping to identify opportunities, and providing assistance for any plans to meet fiscal goals.   
  • Follows all established policy for A/R Management.  Ensures physician office staff is trained and accountable for all A/R tasks within practice.  Helps ensures collection ratio for practice collections is maintained. 
  • Personnel:
  • Coordinates scheduling of staff within the office and arranges for back-up staff when necessary.  Keeps Practice Administrator informed of any staffing problems.  Asks for the assistance of the Practice Administrator when necessary.
  • Provide input to Practice Administrator for staff evaluation process. 
  • May be a designated timekeeper for other employees and providers
  • Assists the administrator in the selection of applicants for positions. Orient new personnel to the department, train and help evaluate employees.
  • Ensures management is aware of all practice personnel issues.
  • Other Functions:
  • Maintains communication with Practice Administrator on daily basis.
  • Other duties as assigned.
Travel outside the office may be required at times
What You Will Need:
  • High School Diploma or equivalent
  • Minimum of 2 years’ experience in a medical practice in either a clinical or administrative role
  • Knowledge of ICD-10 and CPT-4 coding experience
  • Knowledge on CMS, Joint Commission and corporate quality indicators.
Job Summary:

The Office Coordinator provides on-site support and assistance to Practice Administrator’s for daily operations of practice to include financial, operations and personnel management within the policies and procedures of Florida Hospital Physician Group; as a working employee of the practice.  Will provide leadership for staff; communicates and models mission and values of the system.  The Office Coordinator will also perform functions of a Medical Assistant (where appropriate) and/or Front Office Assistant.  

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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