Senior Research Budget Specialist Research Administration at AdventHealth

Date Posted: 6/28/2021

Job Snapshot

  • Job Schedule
  • Location:
    Orlando, FL
  • Date Posted:
  • Job ID:
  • Job Family
  • Shift
    1 - Day

Job Description


Senior Research Budget Specialist  – Research Administration - AdventHealth Orlando

Location Address:  800 N. Magnolia Ave., Orlando, FL 32801

 Top Reasons to work at AdventHealth Orlando

  • Located on a lush tropical campus, our flagship hospital, 1,368-bed AdventHealth Orlando
  • serves as the major tertiary facility for much of the Southeast, the Caribbean and South America
  • AdventHealth Orlando houses one of the largest Emergency Departments and largest cardiac catheterization labs in the country
  • We are already one of the busiest hospitals in the nation, providing service excellence to more than 32,000 inpatients and 125,000 outpatients each year

Work Hours/Shift:

  •  Full Time, Days

You Will Be Responsible For:  

The Senior Research Budget Specialist exercises objective and independent judgement in interpreting regulations, contract budgets, and in making research financial compliance recommendations, in collaboration with Principal Investigators, Researchers, Departmental Staff, and other ancillary staff, is responsible for analyzing and drafting complex clinical trial and grant budgets. The Senior Research Budget Specialist negotiates mutually satisfying terms and conditions for pharmaceutical sponsored, Cooperative group, and institutional clinical trials. The Senior Research Budget Specialist reviews and analyzes clinical trials protocols and applicable research-related documents to ensure appropriate cost, resource allocation and adherence to all applicable regulations and institutional standards. Works directly with leadership and stakeholders to assist in the development of templates and price files.  Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.


What You Will Need:


  • Bachelor’s degree in Business Administration, Finance, Healthcare, or a research-related field
  • Minimum of three (3) years of experience in clinical research (industry/pharmaceutical and/or federal grants), billing compliance, budget development, research contract management, or research administration.
  • Experience working with budgets, including developing reports, and presentation of financial information
  • Experience with budget and/or research contract negotiation


    • Master’s degree in Business Administration, Finance, Healthcare, or a research-related field
    • Advanced experience in Excel (V-Lookups, Pivot Tables, Index, etc.)
    • Experience in Current Procedural Terminology (CPT) coding or billing
    • Experience with coverage analysis, budget and/or research contract negotiation
    • Five (5) or more years of experience in clinical research (industry/pharmaceutical and/or federal grants), billing compliance, budget development, negotiations, or research contract management
  • Certification by a professional research organization such as Society of Clinical Research Associates (SOCRA), Association of Clinical Research Professionals (ACRP), Society of Research Administrators (SRA), National Council of University Research


  • Proficiency in Microsoft Office Suite (Word, Excel, and Outlook)
  • Ability to interact with a variety of professionals in multiple hospital departments
  • Strong interpersonal and communication skills, both oral and written
  • Attention to detail, organized, strong analytical skills, and self-starter
  • Knowledge and understanding of state, federal, foundation and other grant and contract funding mechanisms and regulations as they relate to budget development and compliance for physician researchers and research billing.
  • Knowledge of and ability to interpret research related grant and contract terms related to budgets and budget development, including the identification of routine costs in qualifying clinical trials. 
  • Knowledge of research regulatory environment
  • Ethical and diplomatic with an ability to provide excellent customer service.
  • Ability to build effective working relationship with stakeholders, timely and appropriate communications, meet fixed deadlines, and multi-task high volumes of complex workload requirements


    • Knowledge of AdventHealth policy and procedures related to clinical research

Job Summary:

  • In coordination with the Manager of Sponsored Programs Budgets and Clinical Trial Applications, orients, trains, provide guidance to new staff, as well as other Budget Specialists to achieve departmental goals and objectives.
  • Work in partnership with the research study team to develop, negotiate and approve research study budgets and or billing grids consistent with research protocols, informed consent forms, and other related documents.
  • Review and ensure coverage analysis are performed in compliance with all applicable regulations and institutional requirements.
  • Performs analysis of research protocol study activities to identify routine costs of qualifying clinical trials.
  • Keeps abreast of Center for Medicare and Medicaid Services (CMS), National Coverage Determination (NCD) for Routine Costs in Clinical Trials (310.1), and other regulatory updates to keep best inform in the coverage analysis process.
  • Review and negotiate contract payment term and amounts and ensure consistency with study budgets.
  • Consults with stakeholders and partners to solve simple and complex problems related to research study budgets applying knowledge of applicable regulations, award terms and conditions, and institutional policies and procedures. Develops and maintains strategic relationship with hospital research departments and other internal/external stakeholders/collaborators
  • Provides assistance in proper interpretation of research award terms and conditions, applicable regulations, and institutional policies and procedures to ensure compliance (e.g. Stark Law, Anti-Kickback, Safe Harbor, etc.).
  • In collaboration with central offices, department administration, and other stakeholders, recommends develops, updates, and implements institutional policies and procedures to ensure compliance with all applicable regulations regarding research billing compliance.
  • Interacts with all levels of management and staff to provide useful information, guidance, and integrity to the clinical trial finance activities.
  • Coordinate with study teams and ancillary services/support on appropriate pricing for budget creation.
  • In collaboration with the Contract Office, maintain and monitor study budgets, contract expiration dates and initiate budget amendments accordingly.
  • In Coordination with the Research Finance Office, monitor and report on revenue earned for work performed for each clinical trial studies.
  • Manages and/or assists with special projects in research administration processes as assigned.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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