Senior Sponsored Programs Analyst Research Administration FT at AdventHealth

Date Posted: 3/25/2020

Job Snapshot

  • Job Schedule
  • Location:
    Maitland, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
  • Travel
    Yes, 25 % of the Time
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Orlando

Job Description


Senior Sponsored Programs Analyst Research – Maitland

Location Address:  601 S. Lake Destiny Road, Maitland, FL 32751

 Work Hours/Shift:
  •  Full Time, Days
You Will Be Responsible For:  
  • In coordination with the Manager of Sponsored Programs, orients, trains, provides guidance to new staff as well as Sponsored Programs Analysts to achieve departmental goals and objectives.

  • Reads and interprets different funding opportunity announcements, including federal grant requests for proposals, in order to assist faculty and staff with inquiries in the proposal preparation and submission phase and to inform faculty and staff with changes in regulations, proposal requirements, forms, submission processes, and deadlines.

  • Creates, reviews, revises, and negotiates simple and complex research-related contracts, including amendments, consistent with relevant documents, institutional policies and procedures, and applicable federal, state, and local regulations.

  • Preparation and review of research budgets to ensure compliance with applicable regulations, sponsor/funder terms and conditions, and institutional standards. Communicates study/award status to research departments on a regular basis and as requested.

  • Coordinates and provides pre-award activities including completion of grant documents, working with departmental functional groups and subject matter experts to develop detailed budget based on principal investigator input and project needs, assembly of proposal package and submission, and preparation, review, and submission of just-in-time requests. Applies knowledge of federal regulations and policies on research compliance, i.e., human subjects, animal use, institutional policies on conflict of interest, etc., to ensure accuracy and completeness of grant proposal packages or documents submitted to sponsors.

  • Coordinates and provides post-award activities including submission of technical and financial progress reports, budget revisions, forecasting results, funding trend analyses, no-cost extension requests, prior approval requests, audits, close-out, etc. to ensure adherence with award terms and conditions and institutional policies and procedures.

  • Determines and provides verification that all research requirements have been met (i.e., terms and conditions, proper credentials for investigators and research team members such as debarment, conflict of interest, CITI training, physician letters of agreement, documentation for research-related physician payments to meet Stark Law requirements, etc.) and that files are properly assembled for submission. 

What You Will Need:
  • Bachelor’s degree in legal studies, healthcare, business administration, finance, accounting, or research-related field OR paralegal certification

  • Three (3) years’ experience in research or contract administration preferably in an academic or medical setting

  • Experience in reviewing, writing, editing, and negotiating contracts

  • Knowledge and understanding of grant and contract funding mechanisms, related policies, procedures, compliance requirements and contract management and financial reporting Ability to synthesize complex requirements of research related grants and other related contract terms (e.g. human subjects, animal, confidentiality, biohazard, export control, intellectual property, etc.)

  • Knowledge of related federal and state regulations, e.g. Food and Drug Administration (FDA), Department Health and Human Services (DHHS), Code of Federal Regulations (CFRs), Office of Management and Budget (OMB), as they relation to research administration

  • Proficiency in grant submission portals such as ASSIST,, eRA Commons, FastLane, and/or different foundation grant sites, and grant forms such SF424, Public Health Services (PHS) forms, Research Performance Progress Report (RPPR), etc.

  • Knowledge of research compliance requirements (e.g. human subjects, animal, biohazard, export control, intellectual property, etc.)

    • Master’s degree in legal studies, healthcare, business administration, finance, accounting, or research-related field
    • Five (5) years of experience in research or contract administration preferably in an academic or medical setting
    • Established competency in biomedical research and the regulatory environment
    • Experience in reviewing, writing, editing, and negotiating research grant and contract agreements
    • Experience in grant and funding related financial audit
  • Certification by a professional research organization such as the Society of Clinical Research Associates (SOCRA), Association of Clinical Research Professionals (ACRP), Society of Research Administrators (SRA), National Council of University Research Administrators (NCURA), Research Administrator's Certification Council (RACC), etc.

Job Summary:

The Senior Sponsored Programs Analyst exercises objective and independent judgement in interpreting regulations and contract language, negotiating terms and conditions, managing contract compliance, and in making recommendations to departments and leadership. The Senior Sponsored Programs Analyst is knowledgeable in the areas of state, federal, foundation and other research grant funding mechanisms including pre-award and post-award related functions and provides mentorship on these areas to SPA I and SPA II. The Senior Sponsored Programs Analyst collaborates with research unit stakeholders and other shared research services departments to ensure compliant, timely, effective and efficient management of all research activities under the auspices of AdventHealth. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.


This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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