Sponsored Programs Analyst II Research Administration FT at AdventHealth

Date Posted: 1/6/2022


Job Snapshot

  • Job Schedule
  • Location:
    Orlando, FL
  • Date Posted:
  • Job ID:
  • Job Family
  • Shift
    1 - Day

Job Description


Sponsored Grants Programs Analyst II – Research Administration – AdventHealth Orlando

Location Address:  800 N. Magnolia Ave., Orlando, FL 32801

(Remote work possible in eligible States)

Work Hours/Shift:

  •  Full Time, Days

You Will Be Responsible For:  

The Sponsored Programs Analyst II is knowledgeable in the areas of state, federal, foundation and other research grant funding mechanisms including pre-award and post-award related functions. The Sponsored Programs Analyst II collaborates with research unit stakeholders and other shared research services departments to ensure compliant, timely, effective and efficient management of all research activities under the auspices of AdventHealth. The Sponsored Programs Analyst II interprets regulations and contract language, negotiating terms and conditions, managing aspects of contract compliance, and in making recommendations to departments and leadership. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.


What You Will Need:


  • Bachelor’s degree in legal studies, healthcare, business administration, finance, accounting, or research-related field OR paralegal certification
  • One to two years of experience in research or contract administration preferably in an academic or medical setting
  • Experience in reviewing, writing, editing, and negotiating contracts


    • Master’s degree in legal studies, healthcare, business administration, finance, accounting, or research-related field
    • More than Three (3) years of experience in research or contract administration preferably in an academic or medical setting
    • Established competency in biomedical research and the regulatory environment
    • Experience in reviewing, writing, editing, and negotiating research grant and contract agreements
    • Experience in grant and funding related financial audit


  • Certification by a professional research organization such as the Society of Clinical Research Associates (SOCRA), Association of Clinical Research Professionals (ACRP), Society of Research Administrators (SRA), National Council of University Research Administrators (NCURA), Research Administrator's Certification Council (RACC), etc.


  • Understanding of grant and contract funding mechanisms, including related policies and procedures, and contract management and financial reporting
  • Understanding of research related grants and other related contract terms (e.g. human subjects, animal, confidentiality, biohazard, export control, intellectual property, etc.)
  • Knowledge of related federal and state regulations, e.g. Food and Drug Administration (FDA), Department Health and Human Services (DHHS), Code of Federal Regulations (CFRs), Office of Management and Budget (OMB), as they relation to research administration
  • Knowledge of grant submission portals such as ASSIST, Grants.gov, eRA Commons, FastLane, and/or different foundation grant sites, and grant forms such SF424, Public Health Services (PHS) forms, Research Performance Progress Report (RPPR), etc.
  • Knowledge of research compliance requirements (e.g. human subjects, animal, biohazard, export control, intellectual property, etc.)
  • Excellent interpersonal skills and a collaborative style necessary for interaction across departments
  • Motivated, organized and able to function independently
  • Advanced written and verbal communication skills with demonstrated proficiency for current spelling, grammar, tone, and syntax
  • Proficient in MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), internet, and other research tools, word-processing and databases
  • Ethical and diplomatic with an ability to provide excellent customer service.
  • Ability to work under pressure, meet fixed deadlines, and manage competing priorities


    • Knowledge of AdventHealth policies and procedures related to research administration

Job Summary:

  • Reads and interprets different funding opportunity announcements, including federal grant requests for proposals, in order to assist faculty and staff with inquiries in the proposal preparation and submission phase and to inform faculty and staff with changes in regulations, proposal requirements, forms, submission processes, and deadlines.
  • Creates, reviews, revises, and negotiates simple and complex research-related contracts, including amendments, consistent with relevant documents, institutional policies and procedures, and applicable federal, state, and local regulations.
  • Preparation and review of research budgets to ensure compliance with applicable regulations, sponsor/funder terms and conditions, and institutional standards. Communicates study/award status to research departments on a regular basis and as requested.
  • Coordinates and participates in pre-award activities including completion of grant documents, working with departmental functional groups and subject matter experts to develop detailed budget based on principal investigator input and project needs, assembly of proposal package and submission, and preparation, review, and submission of just-in-time requests. Applies knowledge of federal regulations and policies on research compliance, i.e., human subjects, animal use, institutional policies on conflict of interest, etc., to ensure accuracy and completeness of grant proposal packages or documents submitted to sponsors.
  • Coordinates and provides post-award activities including submission of technical and financial progress reports, budget revisions, forecasting results, funding trend analyses, no-cost extension requests, prior approval requests, audits, close-out, etc. to ensure adherence with award terms and conditions and institutional policies and procedures.
  • Provides verification information that all research requirements have been met (i.e., terms and conditions, proper credentials for investigators and research team members such as debarment, conflict of interest, CITI training, physician letters of agreement, documentation for research-related physician payments to meet Stark Law requirements, etc.) and that files are properly assembled for submission. 
  • Consults with stakeholders and partners to solve simple and complex problems related to research studies and applying knowledge of applicable regulations, award terms and conditions, and institutional policies and procedures. Develops and maintains strategic relationship with hospital research departments and other internal/external stakeholders/collaborators
  •  Follows established processes pre and post-award to ensure metrics and tracking, compliance, document harmonization, and timely execution of contracts.
  •  Facilitates the execution of grant agreements and/or related requests with responsible teams and departments.  Serves as a liaison with the Institutes, Research Operations and AdventHealth Legal department to ensure agreements are processed timely.
  • Assist in development of, update, and communicate policies and procedures in research administration.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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