Sr Employee Experience Partner Full Time at AdventHealth

Date Posted: 11/27/2019

Job Snapshot

  • Job Schedule
    Full-Time
  • Location:
    Ocala, FL
  • Job Category
  • Date Posted:
    11/27/2019
  • Job ID:
    19020314
  • Job Family
    Human Resources
  • Travel
    No
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Ocala

Job Description


Description
Senior Employee Experience Partner AdventHealth Ocala

Location Address: 1500 SW 1st Ave Ocala, Florida 34471

Top Reasons To Work At AdventHealth Ocala
  • Horse Capital of the World
  • Driving distance to Gainesville, St. Augustine, Orlando, Tampa, Sarasota
  • Part of the community since 1898, providing healthcare to Marion County for over 120 years
  • Florida Hospital Ocala offers a broad spectrum of services, with programs that are nationally recognized and accredited
  • Spectacular springs throughout the county
Work Hours/Shift:
Full Time
You Will Be Responsible For:
  • Facilitates employee experience services to ensure they are intentional and professional, including facilitating employee onboarding, monitoring and tracking regulatory compliance, and executing key HR projects. 
  • Leads the coordination of office administrative support utilizing excellent customer service skills while promoting the HR operating model. Coordinates HR programs and initiatives at a local level, such as: employee engagement and recognition events, new hire onboarding and orientation, and other projects as assigned by HRBP. Assists with providing research for policies, training, strategic planning, and other human resource issues.
  • Oversees the employee badge administration process; assuring compliance.
Workforce Planning & Org Design
  • Assists A/HRBP with workforce planning and organizational design meetings and follow up activities. Supports line managers with questions and milestones.
  • Identifies and escalates opportunities for organizational design consultation from A/HRBP.
Talent Acquisition & Onboarding
  • Responsible for candidate and new hire experience components, to include, but not limited to: supporting hiring managers with interview preparation, serving as liaison and escalating as needed, completing new hire onboarding process, and has oversight of orientation process and other new employee requirements, such as The Whole Care Experience. Supports processes for immigration regulatory compliance.
Compliance
  • Responsible for creating processes for maintaining compliance-related documentation as directed. Responsible for processing, tracking, and documenting compliance-related functions, such as: license/certification/registration maintenance, documentation of employee competencies and performance evaluations, orientations, and employee health requirements. Responsible for document management which may include but not limited to, scanning/filing/linking documents for employee HR files, preparing documentation for regulatory agencies, coordinating regular audits to ensure compliance requirements are met, and coordinating with HR Shared Services as appropriate for document management needs. Identifying and escalating issues, risks, and non-compliance.

Performance Management & Talent Development

  • Responsible for process of tracking and documenting compliance with performance management policies and procedures.
  • Manages separation of work processes as directed. Responsibilities may include, scheduling and conducting exit interviews, and facilitating repayment programs in coordination with shared services, escalating risk and issues as appropriate.
Compensation & Pay Programs
  • Tracks and monitors compliance and documentation for special compensation programs according to policy and coordinates repayments with shared services as appropriates. Examples of special pay programs include sign-on bonuses and GN program incentives. Advises on policy as appropriate.
Wellness/Benefits
  • Supports employee wellness program administration.
  • Administers tuition reimbursement programs according to policy and procedures. Manages the PDO donation program, ensuring compliance with facility, regional and corporate policies
  • Collaborates in collections; recouping tuition, relocation, GN contract, sign-on bonus funds paid to employees who terminate without fulfilling their contracts.
Rewards, Recognition & Engagement
  • Manages employee events, projects, and communication as directed, examples include: service awards programs and events, mailing projects, employee related functions, local job fairs, open enrollment events and communication.
Policies
  • Responsible for maintenance of HR policies and procedures according to organizational documentation and storage process.
HR Knowledge
  • Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance. Participates in the recommendation and revision of policy changes.
Change Agent
  • Serves as a change agent for operating model and strategic initiatives.

Super User of Operating Model & Technology

  • Serves as super user for HR operating model and related technology systems and HR processes. Liaisons with shared services as needed.
HR Analytics

Monitors and tracks HR metrics as directed in support of HR analytic needs. Performs root cause analysis and other research as needed. Synthesize results and makes general recommendations. Budget

  • Monitors budget expenses as directed. Demonstrates stewardship in facility resources.
Mission Integration & Culture
  • Champions mission
Budget
  • Monitors budget expenses as directed. Demonstrates stewardship in facility resources.
Mission Integration & Culture
  • Champions mission integration and culture development.






Qualifications
What You Will Need:

" KNOWLEDGE AND SKILLS REQUIRED:

  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • Working knowledge of or aptitude to learn human resources disciplines applicable for assigned duties
  • Professional, excellent oral and written communication skills
  • Problem solving and critical thinking skills
  • Ability to handle confidential matters with maximum discretion

EDUCATION AND EXPERIENCE REQUIRED:

  • High school diploma upon hire
  • Eight years of Human Resources or related experience upon hire
Job Summary:

The Senior Employee Experience Partner (EEP) has responsibilities for day-to-day, guidance, support and expertise in the implementation and administration of HR policies, procedures, and programs. Individual serves as the first line of HR, taking ownership of the employee experience. This may include, but not limited to, offering direction for employees and managers through their onboarding experience, their partnership with self-service tools and HR Shared Services, and supporting the execution of local HR programs and initiatives. Other responsibilities may include, but not limited to, new hire processing, separation of work procedures, document management, and compliance monitoring for regulatory requirements.



This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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