Workers' Comp Accounting Coordinator at AdventHealth

Date Posted: 10/17/2020

Job Snapshot

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Job Description


Workers’ Comp Accounting Coordinator AdventHealth Corporate

Location Address: 900 Hope Way Altamonte Springs, Florida 32714

Top Reasons To Work At AdventHealth Corporate

  • Great benefits
  • Immediate Health Insurance Coverage
  • Career growth and advancement potential
Work Hours/Shift:
  • Full-Time, Monday – Friday

You Will Be Responsible For:

  • Voids checks as necessary in Origami (i.e., missing checks once the Accounting department has confirmed it is outstanding and has issued a stop payment, errors, duplicates, etc.), voids the check in Origami and documents the reason for the void in Origami notes.
  • Resolves vendor calls regarding payment status.  If vendor states payment was never received, checks Origami for payment and if found, e-mails Accounting department assistant to research if the check cleared.  If outstanding, orders a stop payment.  Once stop-payment is confirmed, voids original outstanding check and re-issues new payment.  If the payment has cleared and is not outstanding, contacts the vendor with that information.
  • Resolves Dunning Notice request calls from injured workers, emails received from injured workers (whether directly to the WC Accounting Coordinator, to the Claims Specialist, to the facility contacts, or to other parties).
  • Departmental mail is delivered via courier from our Corporate Office daily. Assists with opening and distributing accordingly. Any checks returned are researched for proper mailing address and mailed.
  • W-9s are requested daily.  New vendor creation occurs through CorVel and through invoices paid internally.  Contact is made with the provider, requesting current W-9; when received it is forwarded to the Accounting department and they check the IRS website for validity; once completed an email is sent to advise the provider has been added to our system and the bill or invoice can be processed.
  • Receives calls from vendors regarding status of payment.  Once research is completed that the payment was issued an email is sent to Accounting to determine if check has cleared.  If cashed a copy of the front and back of check is provided and sends it to the provider.  If still outstanding, a stop-payment is requested, confirmed a void of the original outstanding check is done and payment re-issued.
  • Bill issues; manage bill inquiry calls from providers; communicate with provider/CorVel for any billing issues and monitor to ensure satisfactory outcome for all; emails CorVel concerning review/repricing issues; emails from CorVel when they can locate a claim for a bill they received but they are missing claim data and need to have it loaded from our system; interface with CorVel’s Caremc software to research bill status and obtain EOBs for providers.
  • Aid claim staff with provider issues, invoice matters, bill related questions.
  • Completes Dunning Notice process (routes out send back letters requesting providers submit bills on proper billing forms so they can be processed per fee schedule.)
  • Serve as a back up for the Senior Compliance EDI Analyst by assisting with Indemnity and Medical payment processing when staffing concerns arise.

What You Will Need:
  • High School Diploma or Equivalent
  • Ability to type 35 to 40 WPM
  • Demonstrated computer skills and the ability to learn and fluidly navigate Origami, RMX, Perceptive Content, MedImpact and Microsoft Office Suite software programs
  • Associate’s or Bachelor’s degree in Business, Accounting or Information Systems, preferred
  • Experience in Healthcare Profession, preferred
  • Experience in Insurance Claims Processing, preferred
  • Prior claims software experience, preferred
  • Prior Accounting, bookkeeping and/or money handling experience, preferred
  • Prior document management software experience, preferred
Job Summary:

The WC/Claims Accounting Coordinator is responsible for supporting the claims and accounting functions of the workers’ compensation and risk claims departments by reviewing and processing approved medical payments, invoices, and other claim related bills using Origami, RMX, Perceptive Content, and MedImpact software and customized scripting tools.  This role will Maintain electronic documentation for all payments, voids, collections, vendors and refunds and ensure all medical payments are processed and paid within jurisdictional timeframes.  

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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