Business Office Manager Full Time Days Apopka North at AdventHealth

Date Posted: 10/17/2020

Job Snapshot

  • Job Schedule
  • Location:
    Apopka, FL
  • Date Posted:
  • Job ID:
  • Job Family
    Patient Financial Services
  • Travel
  • Shift
    1 - Day

Job Description


Business Office Manager AdventHealth Care Center Apopka North

 Location Address:

305 E. Oak St, Apopka, FL 32703

Top Reasons To Work At AdventHealth Care Center Apopka North

  • AdventHealth Care Center’s mission to “Extend the Healing Ministry of Christ”
  • The opportunity and encouragement to truly care for and love the patients/residents they serve
  • The opportunity to work with like-minded co-workers who believe and support the organization’s mission
  • The patient-centric focus of meeting the needs of the patient/residents
  • Being part of a large healthcare organization where we can be “Greater as a Whole”

Work Hours/Shift:

Full Time Day

You Will Be Responsible For:

•           Establish financial accountability with responsible party within 72 hours of admission.

•           Validate and help to maintain PASSR Log on each                                                admission                                              

•           Get accurate and complete financial information, from admissions                         packet within first 24 hours. Validate financial screen, Insurance                           verification, copies of cards, and MSP are scanned within 24 hours of                 admission.

•           Timely and effectively resolve pending cases for government payer                       coverage.

•           Ensure that eligibility for coverage and payment is maintained for all                     residents and patients for government payers. Including upkeep of                       activity log.                                             

•           Ensure Census is entered into Vision/Legacy daily by 11 am and census               is balanced weekly/ monthly.

•           Timely and accurately assemble cash deposits. Scan to shared drive,                   place in month end folder. Send to CBO for                                                           posting.                                      

•           Timely and accurately bill responsible private pay parties for all covered               services provided.                       

•           Monthly close of SNF books in a manner that does not inhibit any billing               or collection processes.

•           Track payments of bills. Private Pay                                           

•           Speed up slow-pay customers. Rep payee/Trust direct                                          deposit                                             

•           Manage all other back office processes for accounts payable, payroll,                  benefits administration, etc. to operate in a timely and accurate                            manner.                                           

•           Provide monthly input to Administrator on timeliness and accuracy of                  documentation received for billing purposes.                                            

•           Attend the following meetings: 72 hour, UR                                           

•           Monitor and Complete all refund and write off requests for private                         pay                                            

•           Manage resident trust accounts for accuracy, proper disbursement, and              security.

•           Work with Corporate and Regional finance support staff to provide                      Administrator with profitability analysis for existing and prospective HMO              contracts.                                                      

•           Operate with budget for labor and all major expense                                               items.                                       

•           Timely and accurately evaluate performance of direct                                            reports.                                              

•           Timely and effectively integrate all identified company and regional                       initiatives into department.

•           Timely and effectively integrate identified best practices into                                   operations.                                        

•            Comply with and supervise others to comply with Adventist Care                         Centers business ethics and all laws and                                                               regulations.                                            

•           Comply with all Adventist Care Centers policies & procedures.

•           Ability to read, write, and speak English

What You Will Need:

•           Must have, as a minimum 3 years of experience in health care financial              management or Office Management.

•           Must possess at a minimum, a high school diploma. 

•           Prior experience as a Business Office Manager/Assistant Business                      Office Manager

•           Must possess the ability to plan, organize, develop, implement, and                    interpret the programs, goals, objectives, policies & procedures, etc.,                  that are necessary for providing quality care.

•           Must possess leadership & supervisory ability and the willingness to                    work harmoniously with and supervise other personnel.

•           Bachelor’s Degree in Business (Prefered)
•           Bilingual (Preferred)
Job Summary:

The primary purpose of this position is to lead and manage the Business Office and utilize available resources to provide timely, accurate and complete billing, collections, Medicaid applications, and all other assigned business support operations, by accomplishing the specific business goals.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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