HIM Doc Imag Chart Rec Spec at AdventHealth

Date Posted: 2/18/2021

Job Snapshot

  • Job Schedule
  • Location:
    Tampa, FL
  • Date Posted:
  • Job ID:
  • Job Family
    Health Information Management
  • Travel
  • Shift
    1 - Day

Job Description


HIM Doc Chart Specialist AdventHealth Tampa

Location Address: 3100 East Fletcher Avenue Tampa, Florida 33613

Top Reasons to Work at AdventHealth Tampa

  • Florida Hospital Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
  • Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
  • Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
  • Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.

Work Hours/Shift:

Full Time Day Shift

You Will Be Responsible For:

  • Logs received records on appropriate discharge logs and prepares for transport to Centralized Document Imaging office.
  • Collects the discharged medical records for all nursing untils and outpatient or ancillary areas on site at each facility. 
  • Processes and routes loose reports or transferred charts in a timely manner.
  • Performs concurrent scanning on nursing units. 
  • Ensures that all supplies are ordered and on hand to perform scanning and validation functions.
  • Ensures loose report batches are processed in a timely manner.
  • Responsible for DI equipment maintenance and supplies, notifying appropriate leadership team members when supplies are low and need to  be reordered.
  • Completes all required documentation on batch cover sheets are completed for chart tracking.
  • Ensures all pages have the appropriate patient identification and forms barcodes or identification.
  • Reviews the paper record against the electronic documents to verify image quality and missing documents.
  • Verifies and validates image/document errors and makes necessary changes as needed.
  • Accurately identifies destination of paper documents for scanning into correct location of medical records.
  • Monitors Cer-Batch Index application to ensure charts that have gone through prepping, scanning, QC and validation have posted to PowerChart for access by end-users.
  • Responsible for the follow-up on missing charts not received from units. Notifies appropriate facility leadership and Document Imaging Leads/Supervisors. 
  • Responsible for maintaining records in temporary storage until destruction date as to record type, date of discharge and date of destruction. Maintains records of destruction dates for the West Florida Division Tampa region in accordance with State and Corporate policies.
  • Adheres to the defined schedules and expectations for completion of items.
  • Maintains productivity and quality levels in accordance with current standards.
  • Performs other duties as assigned or required.

What You Will Need:

  • High school graduate or equivalent
  • Previous Document Imaging experience in an acute care hospital setting or similar setting utilizing paper media required if no experience with an Electronic Medical Record
  • Intermediate to advanced computer skills including, but not limited to, Microsoft Office Word, Outlook and Excel and OneNote
  • Troubleshoots, possesses analytical and comprehension skills of technical information 
  • Excellent organizational, interpersonal, communications, and multi-tasking skills
  • Knowledgeable of security and confidentiality requirements pertaining to protected health


  • Ability to communicate effectively

Job Summary:

Responsible for the collection of discharged medical records from all locations at each facility.  Responsible for the collection and processing of the patient paper medical record concurrently and converting it into an Electronic Medical Record (EMR) in a timely manner for the viewing of physicians, clinicians and other designated health care employees for the treatment and care of the patient. Possesses the technical skill to assess the contents within the medial record and ascertain whether the paper document is complete in accordance with federal, state and regulatory guidelines. 

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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