Office Support Specialist-Radiation Oncology Winter Park PT Days at AdventHealth

Date Posted: 11/16/2020

Job Snapshot

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Job Description

Office Support Specialist-Radiation Oncology - AdventHealth - Winter Park 
Location Address: Winter Park , Fl 32792

Top Reasons to work at AdventHealth - Winter Park 

  • Winter Park Memorial Hospital has continuously served the residents of Winter Park and its surrounding communities for more than 50 years
  • Chartered in 1951, the hospital has grown from the visionary efforts of a handful of Winter Park residents and community leaders, to a 307-bed acute care facility that is a model of community health and wellness
  • Over the years the hospital has continually expanded to meet the needs of the community, adding an upscale obstetrics and Level II Neonatal Intensive Care Unit at The Dr. P. Phillips Baby Place, cancer care at the AdventHealth Cancer Institute, Winter Park, and state-of-the-art surgery, recovery and rehabilitation at the AdventHealth Orthopedic Institute
Work Hours/Shift:   Part Time Days

You Will Be Responsible For:

Demonstrates, through behavior, AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork

  • Daily prepares to begin work immediately, by being at workstation as scheduled by department leadership to offer continuous patient service and be available for all clinical partners’ registration needs.  Maintains schedule flexibility and effective time management by monitoring time and attendance to limit use of unauthorized overtime.
  • Greets all customers (patients, guests, families, staff, physicians, vendors, etc.) in a compassionate and helpful manner while extending exemplary customer service and assistance as needed.  Answers telephones, within (3) rings using scripted greeting, and responds to inquiries within and appropriate time-frame.  Reviews physician orders to verify patient’s name, date of birth, diagnosis, ordering physician’s name and ensure orders have been signed by ordering physician.  Maintains open line of communication with patients, leadership and clinicians when delays occur, or issues arise. 
  • Creates new patient packets of pertinent forms as required by the hospital and department.  Queues all patients upon arrival to department as needed.  Captures patient ID photos and enters demographic information as needed.
  • Performs eligibility and benefits verification and re-verification applicable to patient’s visit.  Uses utmost caution that authorizations and pre-certifications are correct and as accurate as possible to avoid rejections and/or denials.  Maintains a current and thorough knowledge of utilizing online eligibility and pre-certification tools made available.
  • Screens and continually assists all incoming telephone calls and visitors to ensure routing to appropriate personnel within department and hospital in an accurate and timely fashion.  Monitors patient wait and registration times.  Enables center to achieve current standard of patient wait times.  

  • Ability to use discretion when discussing personnel/patient related issues that are confidential in nature.
  • Ability to respond to ever-changing matrix of hospital needs and act accordingly.
  • Strong multi-tasking skills; able to assimilate and react appropriately to a variety of stimuli incoming at one time.
  • Computer skills including outlook, Microsoft, Word and Excel.
  • Minimum of one (1) year of customer service experience
  • Basic Life Support (BLS) Certification
  • Bi-lingual (English required and Spanish preferred), both written and verbal communication
  • Knowledge of Electronic Health Records (EHR)
  • Experience working with and obtaining insurance authorizations.
  • Read and understand medical terminology
  • One to two years of customer service in a medical office setting
  • High School diploma or equivalent
Job Summary:

Under the direction of the campus Site Leader, the Office Support Specialist is responsible for all scheduling and clerical duties within Radiation Oncology.  Essential duties include scheduling specialized procedures, making appointments for patients according to established department protocols, verifies insurance eligibility and benefits and re-verification applicable to patient’s visit.  Duties will also include providing excellent customer service via phone and in person, referring callers to the appropriate departments.  This individual will procure pertinent medical records and update the patient chart for clinic visits. The incumbent must work collaboratively with all clinical service staff in support of direct patient services. The Office Support Specialist serves as a point of contact with other internal and external departments with the goal of fostering an environment which promotes the patient experience.  This individual must be highly flexible with the ability to accommodate changing needs of the department.  Willingness to work at any Radiation Oncology department within AdventHealth Tri-county. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. 

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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