Patient Unit Coordinator Full Time Nights - Carrollwood, FL at AdventHealth

Date Posted: 2/2/2021

Job Snapshot

  • Job Schedule
  • Location:
    Tampa, FL
  • Date Posted:
  • Job ID:
  • Job Family
    Patient Care
  • Travel
  • Shift
    3 - Night

Job Description


Patient Unit Coordinator AdventHealth Carrollwood

Location Address: 7171 North Dale Mabry Highway Tampa, Florida 33614

Top Reasons to Work At AdventHealth Carrollwood

  • Family-like culture
  • Teamwork driven both inter Dept and multidisciplinary
  • Positive working climate to support a well-balanced work life balance

Work Hours/Shifts 

 Full Time/Nights


You will be responsible for:

  • Demonstrates through behavior Florida Hospital’s Core Values of Integrity, Compassion, Balance, Excellence, Stewardship and Teamwork as outlined in the organization’s Performance Excellence Program.
  • Communicates with courtesy and expediency when interacting with internal or external customers—in person or on the telephone.
  • Demonstrates respect for co-workers and develops positive working relationships with other departments.
  • Incorporates Caring Model behaviors and culturally competent care into daily practice.
  • Demonstrates organizational commitment standards and values.
  • Reviews all patient’s EMR to ensure all appropriate power plans and Quality Measure Consoles have been initiated.  Will communicate to appropriate RN for any that need further review.
  • Will utilize the PAL to monitor for new orders throughout the shift as appropriate.
  • Will follow-up on physician order consults-ensure that the physician’s office has been notified, verifies that the consultant has seen the patient.   Communicates in a timely manner with the appropriate RN as needed.
  • Will assist the physicians with ‘Order Entry’ questions/issues, acting as the first line of support.
  • Will manage the paper order process during and after computer down time:
  • Ensures all order requisitions and paper order forms are available for physicians and staff.
  • Transcribes written orders onto the appropriate requisitions.
  • Faxes medication order to the pharmacy.
  • At the completion of down time, enter non-medication orders into the computer system as appropriate.
  • Acquires records for Skilled Nursing Facility and other acute and sub-acute patient transfers as appropriate.
  • Maintains patient boards.
  • Greets new patients and families and notifies RN and techs as new admissions arrive.
  • Performs timekeeping responsibilities for unit as assigned.
  • Adheres to organizational standards for dress and professional appearance.
  • Demonstrates collaboration and teamwork in managing patient flow, i.e., communicates with bed placement and nursing supervisors for admission transfers and discharges.
  • Considers factors related to safety, effectiveness, cost and impact on practice when ordering supplies and complies with decisions made for staffing adjustments (i.e. floating).
  • Performs unit tasks supportive to patient care and operations of the department as assigned or requested.
  • Maintains data collection, printing and posting monthly outcome reports.
  • Performs unit errands such as pick up/delivery to Pharmacy, Lab, Health Information Management and returns to the unit promptly when errand completed.
  • Prioritizes responsibilities and utilizes time effectively to accomplish duties in necessary timeframe.
  • Assigns Spectralink phones to the nursing staff and assures that each person signs for the phone at each shift change.
  • Communicates Spectralink assignments to Cardiac/Tele unit.
  • Performs duties associated with the call light system duties as appropriate:
  • Assign staff to patient in the system.
  • Program staff to their locator badges for permanent or temporary badges.
  • Retrieves locator badges at change of shift and reassigns to on-coming shift.
  • Keeps nurse informed when leaving and upon returning to unit.
  • May ensure the infection control signage, is consistent with patient’s isolation needs and orders.
  • Communicates clear, accurate information and/or requests obtained from patients, visitors, hospital personnel, and physicians to the appropriate staff and/or hospital department.
  • Identifies emergency and /or urgent situations and notifies appropriate staff member and/or responds immediately to identified emergencies from nursing staff. 
  • Provides general assistance to patients, visitors, hospital staff members and physicians by delivering mail, gifts, and/or assisting with any other general comfort requests.
  • Assembles patient medical charts upon admission or arrival to unit and maintains and/or routes patient medical record in accordance to hospital and unit policy.
  • Maintains current information in unit logbooks as assigned.
  • Communicates appropriate patient information to other hospital departments, staff, and physicians.
  • Prepares unit specific reports and/or presentations as requested or assigned by Director, Nurse Manager, or Team Leader.
  • Compiles statistics as requested or assigned by Director, Nurse Manager, or Team Leader.
  • Assists the physician and other staff with data retrieval.
  • May take minutes at department meetings, provide photocopy/facsimile support, filing or distributing mail.
  • May act as preceptor for new unit staff members providing clear instructions on administrative tasks/duties required on unit.
  • Assess usage of stock supplies and orders stock supplies weekly/as needed to maintain inventory.
  • Contacts other hospital departments to obtain supplies, equipment and services for unit management and patient care as needed.
  • Ensures safe and effective shift handoff.
  • Completes all mandatory educational requirements, Attends hospital wide Patient Unit Coordinator meetings, attends 75% of unit staff meetings and reviews all meeting minutes if meeting is not attended.
  • What will you need?
  • Prior related work experience in a healthcare environment that provides the following knowledge, skills and abilities:

Working knowledge of and ability to use personal computer and perform data entry.

  • Working knowledge of medical terminology.
  • Ability to quickly learn and successfully complete a competency skill check off list within 90 days of employment.
  • Ability to follow written and verbal instructions effectively.
  • Ability and willingness to work a flexible workweek including weekends, nights and overtime as required.
  • High School education or equivalent.
  • Valid American Heart Association (AHA) Basic Life Support (BLS) certification.
  • HUC Certification (preferred)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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