Specialty Material Coordinator Full Time at AdventHealth

Date Posted: 10/15/2019

Job Snapshot

  • Job Schedule
  • Location:
    Ocala, FL
  • Job Category
  • Date Posted:
  • Job ID:
  • Job Family
    Supply Chain/Purchasing
  • Travel
  • Shift
    1 - Day
  • Application Zone
    1-Shared Services
  • Organization
    AdventHealth Ocala

Job Description


Specialty Materials Coordinator AdventHealth Ocala

Location Address: 1500 SW 1st Ave Ocala, Florida 34471

Top Reasons To Work At AdventHealth Ocala

  • Horse Capital of the World

  • Driving distance to Gainesville, St. Augustine, Orlando, Tampa, Sarasota

  • Part of the community since 1898, providing healthcare to Marion County for over 120 years

  • Florida Hospital Ocala offers a broad spectrum of services, with programs that are nationally recognized and accredited

  • Spectacular springs throughout the county

Work Hours/Shift:

Full Time/Day

You Will Be Responsible For:

  • Establishes and maintains PAR levels for items stocked in the specialty area, rotating stock so that first in is also first out, ensuring proper shelf labels are in place, and removing any expired goods.

  • Manages consignment inventory, reconciling with supplier at regular intervals.

  • Actively participates in performance improvement activities, value analysis projects and Supply Chain cost reduction initiatives related to assigned specialty department.

  • Initiates supply return requests and ensures items are ready for pickup and return.

  • Manages product recall activities for assigned specialty area, ensuring affected products are pulled from use and packaged for return, completing required functions in the recall process. Responsible for ensuring that staff is aware of new items or product changes, substitutions, back orders and out of stock supplies as well as changes to storage locations.

  • Manages supplier access to area by ensuring that all required competencies and actions are up to date and denying access when they are not.

  • Meets with suppliers to resolve issues, source products, set up training and needed support for staff.

  • Consistently meets with customers to ensure needs are being met, understand when product changes are needed, get updates on new procedures or physician changes and work with Materials Manager and others to make sure all needed activities are completed.

  • Coordinates product trial and evaluations in conjunction with Materials Manager

  • Processes purchase requisitions for par area supplies, “bill only” and consignment replacements, services,  and  non-stock (Special Order) supplies


What You Will Need:

  • Basic knowledge of products and equipment used in the specialty area.

  • Proficient in use of Microsoft Outlook, Word, and Excel.

  • Demonstrated ability to work independently

  • Able to communicate effectively in English, both verbally and in writing

  • Understanding of clinical procedure processes

  • In depth knowledge of products and equipment used in Specialty Area preferred

  • Some knowledge and experience in performing the duties associated with purchasing, receiving, shipping, and distribution preferred

  • Demonstrates ability to use an ERP system preferred

  • High School Diploma or general education degree (GED)

  • 6+ months related experience within specified specialty department.

  • Registered Nursing Degree or Bachelor’s Degree in Business 6+ months experience working with Windows based Electronic Inventory System. (PeopleSoft, Lawson, etc.) preferred

  • 5 years healthcare experience preferred

  • Certified Materials & Resource Professional (CMRP) preferred

  • APICS Certified Supply Chain Professional preferred

  • Florida Registered Nurse License preferred


Job Summary:

The Specialty Material Coordinator will have responsibility for the managing and maintaining of supply stock in a Specialty Supply department, requisitioning supplies, equipment, and services, and processing “bill only and consignment” requisitions.  Additionally, this position will be responsible for managing the inventory levels, ensuring new products are properly reviewed prior to purchasing, keeping supply areas clean and neat, managing consignments and expiring goods, processing returns, updating shelf labels, and completing all computer software functions necessary to ensure that the appropriate supplies and equipment are available when needed and accurate transactions are recorded.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Location | Organization | Category | Job Function