Supply Chain Spec Coord FT Days at AdventHealth

Date Posted: 9/16/2020

Job Snapshot

  • Job Schedule
    Full-Time
  • Location:
    Tampa, FL
  • Date Posted:
    9/16/2020
  • Job ID:
    20019750
  • Job Family
    Supply Chain/Purchasing
  • Travel
    No
  • Shift
    1 - Day

Job Description


Description

Specialty Materials Coordinator AdventHealth Tampa

Location Address: 3100 East Fletcher Avenue Tampa, Florida 33613

Top Reasons to Work at AdventHealth Tampa

  • Florida Hospital Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.

  • Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery

  • Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come

  • Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.

Work Hours/Shift:

 Full Time/Day

You Will Be Responsible For:
  • Establishes and maintains par levels for items stocked in the specialty area, rotating stock so that first in is also first out, ensuring proper shelf labels are in place, and removing any expired goods.
  • Manages consignment inventory, reconciling with supplier at regular intervals.
  • Actively participates in performance improvement activities, value analysis projects and Supply Chain cost reduction initiatives related to assigned specialty department.
  • Meets with suppliers to resolve issues, source products and set up training and needed support for staff.
  • Coordinates product trial and evaluations in conjunction with Materials Manager.
  • Processes purchase requisitions and consignment replacements, services, and non-stock (Special Order) supplies.
  • Reviews and assesses applicable financial, clinical, contractual and operational data.
  • Serves as a liaison between hospital/system administrations, departments, clinical staff, GPO, suppliers to ensure cost effective, evidence based utilization models.
  • Will work to improve processes operationally to enhance and advance quality patient care.
  • Directs resources necessary to coordinate and integrate cost management data collection and analytics to drive value analysis decisions.
  • Coordinates in the educational processes.
  • Investigates, researches, and reports out on product, services, challenges/issues related to quality and cost endeavors’.
  • Responsible for communications to Supply Chain Management and clinicians and physicians pertaining to contract opportunities.
  • Self-motivated with the ability to work both independent and as a part of a team.
  • Will participate and represent organization on AHS Supply Chain Committees.
  • Promotes customer service and is knowledgeable of and supports all corporate and entity specific policies and procedures relative to Supply Chain.
  • Obtain capital equipment quotes, provide vendor research using contracted vendors.
  • Drive product and equipment standardization of area of responsibility to reduce costs and improve efficiency.
  • Assist in capital projects to provide product information and pricing.
  • Input capital purchase requisitions in system so they can be reviewed by AHS Corporate.
  • Responsible for consignment agreements and product exchanges for departments.
  • Contract Administration and local contract compliance.
  • Assist in implementing product conversions that are outlined by AHS Corporate.
  • Provide cost analysis on products so data can be used by department leadership to reduce supply costs.
  • Evaluate bulk buy opportunities and recommend savings to department leadership.
  • Facilitate requisitioning of local services, equipment rentals, and equipment leases.
  • Manage and update PeopleSoft order sheets as needed for their areas.
  • Manage the MedApproved process for their areas of responsibility.
  • Oversee the Medline DED process and the Medline surplus report.
  • Update the Quad Report inputting data from cost savings projects that they are working on.
  • Source quotes for minor equipment and provide to department leadership.
  • Using MD Buyline and other resources provide technology assessment to department leaders as they analyze minor equipment for purchase.
  • Support the value analysis coordinator with product information and pricing for Value Analysis Teams.
Qualifications

You will need:

  • Basic knowledge of products and equipment used in the specialty area.
  • Proficient in use of Microsoft Outlook, Word, and Excel.
  • Demonstrated ability to work independently.
  • Able to communicate effectively in English, both verbally and in writing.
  • Understanding of clinical procedure processes.
  • In depth knowledge of products and equipment used in Specialty Area. (Preferred)
  • Some knowledge and experience in performing the duties associated with purchasing, receiving, shipping, and distribution. (Preferred)
  • Demonstrates ability to use an ERP system. (Preferred)
  • High School Diploma or general education degree (GED)
  • 6+ months related experience within specified specialty department.
  • Registered Nursing Degree or Bachelor’s Degree in Business 6+ months experience working with Windows based Electronic Inventory System. (PeopleSoft, Lawson, etc.) (Preferred)
  • 5 years healthcare experience (Preferred)
  • Certified Materials & Resource Professional (CMRP) (Preferred)
  • APICS Certified Supply Chain Professional (Preferred)
  • Registered Nurse (Preferred)

Job Summary

The Specialty Material Coordinator is responsible for the managing and maintaining of supply stock in a Specialty Supply department, requisitioning supplies, equipment, and services, and processing “bill only And consignment” requisitions.  Additionally, this position will be responsible for managing the inventory levels, ensuring new products are properly reviewed prior to purchasing, keeping supply areas clean and neat, managing consignments and expiring goods, processing returns, updating  shelf labels,  and completing all computer software functions necessary to ensure that the appropriate supplies and equipment are available when needed and accurate transactions are recorded. This position will bring value to the Hospital through joint efforts with physicians, clinicians, and administrative leaders to improve performance, identify cost savings opportunities and implement key initiatives across all departments and services.


This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

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