Job Information

AdventHealth Executive Assistant II Outpatient Imaging in Maitland, Florida

Description

Executive Assistant II – AdventHealth Outpatient Imaging

All the benefits and perks you need for you and your family:

  • Commitment to whole-person care, giving you the opportunity to help heal people in mind body and spirit.

  • Excellent benefits, market-driven wages and career development opportunities.

  • Opportunities for advancement as we expand our network across the nation.

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Full Time

Shift : Monday – Friday 8am-5pm

Location: 2600 Westhall Ln. Maitland, FL 32751

The role you’ll contribute:

Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Supports campus events such as Town hall meetings, recognition, engagement, holiday receptions, and others. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

The value you’ll bring to the team:

  • Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

  • Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and Advent Health in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

  • Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

  • Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

  • Will support Leader(s) administratively with special requests including research, projects, and other miscellaneous duties.

Qualifications

The expertise and experiences you’ll need to succeed:

  • Minimum qualifications :

  • Two years’ minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role, OR

  • Two years of related business or other administrative experience

  • Preferred qualifications:

  • Associate’s degree in secretarial science or business, and two years’ executive office/secretarial work experience

  • Event planning/coordination experience

  • Certified Administrative Professional (CAP)

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Administrative

Organization: AdventHealth Imaging Centers

Schedule: 1 - Day

Shift: AdventHealth Imaging Ctrl Fl

Req ID: 22026847

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.