Event Production Specialist 
Altamonte Springs, FL
AdventHealth Corporate
Job Schedule: Full-time
Pay Range: $21.73 - $40.42 per hour
Job ID: 25034136
Job Family: Marketing & Communications
Shift: 1 - Day
Hospitals, medical centers and facilities need more than physicians, nurses and specialists delivering care to our patients. A truly successful health care organization needs a thoughtful, dedicated, steady and experienced team working behind the scenes to make sure communities around the country receive the health care they need.
If you’ve also been interested in working in the health care field but aren’t a health care provider, a corporate career at AdventHealth may just be the perfect fit. We’re a faith-based health care organization headquartered in Altamonte Springs, Florida. As a national leader in quality, safety and patient satisfaction, our 92,000 team members maintain a long tradition of whole-person health by caring for the physical, emotional and spiritual needs of every patient.
Start your journey with a health care career at AdventHealth Corporate.
Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.
All the benefits and perks you need for you and your family:
Benefits from Day One
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
Job Location : Altamonte Springs, Fl (Hybrid)
Shift: Full-Time, Monday-Friday 8-5 PM
The role you will contribute:
The Event Production Specialist works under the executive leadership event manager and collaborates with other team members to plan, coordinate and execute all facets of AdventHealth corporate and Central Florida Division events and meetings. The Specialist will assist the Manager with internal events, elements of which include, but are not limited to, event operations, agenda development, preparation and proofing of written/graphic materials, show-flow development, pre-production meetings, vendor/site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, participate in outstanding customer service and event analysis and statistics, including client/attendee engagement.
The value you will bring to the team:
Schedules and attends all event planning meetings with internal team.
Leads pre-event detailed logistic meetings to educate the internal team.
Leads on-site logistics during events to ensure proper flow and set up, managing details and issues as they arise.
Manages staff and vendors at chosen event site in order to coordinate details.
Reviews event invoices for accuracy and acquires approval for payment.
Maintains records of all event aspects including budget summary.
Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.
Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff, and event set-up/implementation.
Identifies and manages potential issues and opportunities impacting desired experience production objectives.
Demonstrates flexibility and willingness to support colleagues.
Other duties as assigned.
Manages coordination of events from concept to on-site implementation.
The expertise and experiences you'll need to succeed:
Bachelor's degree
3 years of experience in relevant field (events, marketing, communications or related field).
Proven experience as an events planner or organizer.
Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community.
Excellent time management, verbal communication, and written communication skills.
Sales skills and ability to build productive business relationships.
Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively.
Flexibility and adaptability to change.
Strong attention to detail.
Excellent customer service skills.
Proficient computer and design skills, including MS Office suite and Adobe design software.
Ability to provide strategic thought partnership with multiple leadership teams.
Develop management control systems to aid in financial planning and cost analysis, and design planning and control systems to coordinate activities and ensure product quality.
Ensures cost and budget and quality objectives are met for designed experiences.
Processes invoices.
Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client.
Self-starter with ability to implement initiatives in a strategic manner with minimal supervision.
Ability to work collaboratively with others.
Strong teamwork skills.
Strong understanding of event tools and technologies.
Fundamental understanding of event operations and planning.
Proficiency in Microsoft Office, including Excel, Outlook, Access, PowerPoint, and Word.
Excellent quantitative and analytic skills.
Ability to think critically about many aspects of a marketing project to ensure that needs and resources are met to ensure timely and quality implementation.
Ability to assess risks associated with opportunities identified by market research, conduct market analysis and compile market data.
Must be able to read, write and speak conversational English.
Preferred Qualifications:
Excellent ability to establish rapport with others and ability to build strong interpersonal relationships.
Great customer service with positive energy.
Exhibit good judgment and decision-making skills.
Familiarity with Adobe Creative Cloud.
Flexible schedule and some travel required during certain time periods.
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.
Category: Marketing & Communications
Organization: AdventHealth Corporate
Schedule: Full-time
Shift: 1 - Day
Req ID: 25034136
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
