Office Operations Assistant ENT Hinsdale, IL

Office Operations Assistant - UChicago Medicine AdventHealth Great Lakes ENT

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Schedule: Full Time Monday-Friday 7a-5p, Alternating Saturdays 7:30a-12p

Location: 11 Salt Creek Lane, Hinsdale, IL (may work in clinics in Bolingbrook, Carol Stream, Plainfield, Woodridge)

The role you'll contribute:

Responsible for providing clerical office support. This position answers incoming calls, routes calls to appropriate locations, and greets and directs visitors. This role handles mail distribution, orders supplies, and manages office or departmental scheduling. Additionally, this role ensures efficient and organized office operations.

The value you'll bring to the team:

• Greets visitors and answers the telephone in a professional manner, screens calls, takes messages, and directs calls appropriately.

• Checks patients in/out, confirms insurance, demographics

• Retrieves, sorts, and distributes the department mail.

• Orders and maintains supplies for the department within budget guidelines, interacting with department staff to meet needs.

• Maintains calendar and schedules appointments for the department.

• Maintains organized files and office equipment.

• Assists with various administrative tasks as needed.

• Ensures the accuracy and confidentiality of all departmental records and communications.

• Other duties as assigned.

Qualifications

The expertise and experience you'll need to succeed:

• High School Grad or Equiv Required

• One or more years of Work Experience Preferred

• Medical office experience preferred

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word

• Effective time management and organizational skills

• Ability to display professional interactions with all levels of internal and external customers

• Must be able to read, write and speak conversational English language

• Excellent communication skills

• Effectively able to problem solve in complex situations

• Ability to adapt to new situations and responsibilities

• Excellent written communication skills

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Physician Services

Organization: UChicago Medicine AdventHealth Great Lakes

Schedule: Full-time

Shift: 1 - Day

Req ID: 25039003

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.