Program Coordinator Leadership Institute

Our promise to you:

Continuing your journey with AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Job Description:

Partners with clinical and executive leaders to ensure program alignment. Manages the planning, implementation, and maintenance of Leadership Institute programs. Onboards candidates for Leadership Institute programs, in collaboration with Managers and Directors. Continuously builds the candidate pipeline and manages ongoing relationships. Plans program aspects such as location reservation, floorplan layout, catering, agenda planning, and communication with executives. Gathers presentation materials, works with A/V, and coordinates with external presenters and consultants. Tracks budgetary spending with accounting teams for expense reports, inter-department transfers, and taxable benefits. Co-organizes strategy planning meetings, captures minutes, and follows up with stakeholders. Schedules external site visits to determine event space functionality. Manages program speakers, facilitators, entertainment, social events, meals, and travel/lodging accommodations. Collects presenter slides and supports facilitation needs, including materials, markers, and room layout. Communicates with and supports program participants throughout the program and assists alumni from Leadership Institute programs. Manages and oversees event days, including problem-solving, welcoming guests, set-up, staff and vendor communication, and take-down. Collaborates with creative services/communications team to create and maintain program materials, announcements, and articles. Administers assessments (DiSC, WorkPlace Big 5, etc.) as needed. Maintains content on the program participant SharePoint site. Produces reports for leadership, including department metrics and Leadership Institute Steering Committee presentations. Creates documentation for specific programs and offerings. Maintains positive relationships across the organization. Handles confidential information discreetly. Other duties as assigned. Understands the needs of learning and development partners to create impactful experiences for leaders.Knowledge, Skills, and Abilities:

• Strong attention to detail [Required]
• Skilled in Outlook, Word, Excel, PowerPoint, Access, Office 365 [Required]
• Professional attitude and conduct [Required]
• Type 45 wpm with minimal errors [Required]
• Skilled in program, event, and project management [Required]
• Critical thinking skills [Required]
• Analytical skills [Required]
• Creative, professional approach to problem resolution [Required]
• Excellent verbal and written communication skills [Required]
• Ability to think quickly and adapt to changing situations; self-motivated and resourceful [Required]
• Strong interpersonal skills [Required]
• Strong Executive Presence and experience working with leadership (i.e. executives, front line, physicians, nurses, administrators, emerging, etc.) [Required]
• Ability to multi-task, task-switch, handlemultiple projects and prioritize [Required]
• General business knowledge [Required]
• Skilled in managing multiple calendars [Required]
• Knowledge of health care administration [Preferred]
• Leadership development program management [Preferred]

Education:

• Bachelor’s [Required]

Field of Study:

• Communications, Organizational Development, Industrial Psychology, Health Care Administration or like degree 

Work Experience:

• 3+ years as a project or program coordinator or in a professional support function [Required]
• Leadership program coordination [Preferred]

Additional Information:
Facilitate Leadership Development Trainings/Courses as requested

Licenses and Certifications:

• N/A

Physical Requirements: (Please click the link below to view work requirements)
Physical Requirements – https://tinyurl.com/23km2677

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Qualification Requirements:

Bachelor’s (Required)

Work Shift:

Day (United States of America)

Pay Range:

$21.73 – $40.42

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.