Job Summary

Responsible for receiving, distributing, replenishing, and managing supplies and equipment to support efficient healthcare operations. This position serves as a key resource within Supply Chain Services by ensuring accurate receiving, inventory control, replenishment, and delivery of supplies throughout the facility. The role maintains accurate records through inventory and receiving systems, supports product conversions and inventory management initiatives, and serves as the materials gatekeeper by ensuring the organization only pays for items that are properly received. This position contributes to operational efficiency through effective inventory management, customer service, and collaboration with clinical and operational departments.

Essential Functions

• Receives, inspects, and accepts incoming deliveries to ensure products match packing slips, purchase orders, and receiving documentation.

• Processes receiving transactions and maintains accurate inventory records using designated inventory management systems.

• Organizes, stores, and maintains supplies, equipment, and inventory within warehouse and storeroom locations.

• Completes supply replenishment activities for assigned par locations to ensure appropriate inventory levels are maintained.

• Performs picking, stocking, counting, and replenishment activities to support departmental inventory needs.

• Conducts routine inventory counts and daily par cart reviews to maintain inventory accuracy.

• Delivers supplies, equipment, mail, packages, and related materials to designated departments and customer locations.

• Picks up return items and coordinates returns to vendors and suppliers in accordance with established procedures.

• Processes product returns, resolves invoice discrepancies related to purchase orders, and communicates issues to appropriate departments.

• Tags capital equipment upon receipt and provides required information to purchasing and asset management teams.

• Assists with product conversions, inventory adjustments, item master updates, and par location organization initiatives.

• Maintains par locations by ensuring supplies are accurately labeled, properly organized, and adequately stocked.

• Collaborates with clinical departments and operational stakeholders to address inventory needs and provide recommendations regarding par level adjustments.

• Distributes materials throughout the facility according to established routes, schedules, and customer requirements.

• Maintains warehouse, storeroom, and assigned work areas in a safe, clean, and organized condition.

• Completes all required system documentation and associated software transactions accurately and timely.

• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of inventory management, receiving, replenishment, and supply distribution processes.

• Basic mathematical skills with the ability to count, calculate, and reconcile inventory accurately.

• Strong attention to detail and commitment to accuracy.

• Ability to communicate effectively in English, both verbally and in writing.

• Ability to interact professionally with delivery drivers, vendors, clinicians, and team members.

• Basic computer skills, including proficiency with Microsoft Word, Excel, and Outlook.

• Ability to identify, sort, count, organize, and track inventory accurately.

• Strong critical thinking, analytical, and problem-solving skills.

• Knowledge of shipping, receiving, and billing procedures.

• Ability to prioritize workload and meet departmental deadlines.

• Ability to process large deliveries and shipments in an organized and efficient manner.

• Knowledge of ERP systems and inventory management software preferred.

• Understanding of medical terminology, healthcare supplies, and clinical products preferred.

• Knowledge of inventory control practices, replenishment processes, and par-level management preferred.

• Understanding of receiving procedures and materials management principles preferred.

• Ability to safely operate material handling equipment preferred.

• Strong organizational and time management skills.

• Ability to work effectively in a team environment.

• Strong customer service and interpersonal skills.

• Ability to address shipping discrepancies and supply issues professionally and effectively.

• Knowledge of workplace safety practices related to receiving, storage, and inventory management.

• Proficiency with Microsoft Office applications, electronic communication tools, and mail processing equipment preferred.

• Ability to organize tasks and manage multiple priorities successfully.

Education

• High School Diploma or equivalent required.

Field of Study

• N/A

Work Experience

• One year of related experience in supply chain, materials management, logistics, inventory management, customer service, or a related field required.

Licenses and Certifications

• N/A

Additional Information

• N/A